The most effective tools for managing board meetings offer a secure, digital environment for all meeting documents and activities. This allows directors to concentrate on strategic oversight and governance and reduces the risk of hacking or data leaks that are associated with emails that are not secure.

With central access to all of the essential meeting files and tools, board members are able to take less time doing prep tasks like organising and re-reading books on board, and more time in meetings with their colleagues. The best boards portals facilitate easy agenda creation along with voting, as well as recording of minutes. In addition, users can take advantage of collaborative tools like shared document editing and video conferencing that is real-time to foster productive conversations in the boardroom.

A good board portal should be easy to use and provide a variety of pricing and plan options for all types of companies. A typical fee structure is a subscription-based model that includes different tiers depending on the number of users and features offered. Ask potential vendors about any additional fees, for example additional storage for data or ongoing training.

Consider expanding your solution once you’ve experienced the benefits and greater efficiency that come with a portal for boards. Memorial Health System, for example, utilizes BoardEffect to manage many internal committees and groups beyond their board of directors. This allows them to provide efficiency to a larger audience including foundations, staff and committees for events.

https://www.boardmanagement.net/planning-and-organizing-your-annual-company-meeting

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